The expense layer for the accounting you already run
You review what's flagged. Not everything.
BEA checks every receipt your team files. Only claims that actually need a decision reach you.
A layer, not a replacement
Not a card program. Not a suite. A layer over the books you keep.
BEA is for teams that have outgrown the spreadsheet but do not want to move company spending onto cards. Everything you trust stays: your accounting system (e.g. DATEV, Xero, QuickBooks), your bank, your approval chain.
BEA automates only the path a receipt travels. If more than one person files expenses and someone approves them, BEA fits.
How a receipt becomes a booking
Four steps from photo to export. The gate at step 02 is the reason nothing incomplete ever reaches an approver.
- 01 FileAn employee sends a receipt photo in the messenger they already use (e.g. WhatsApp, Telegram). About 30 seconds, no app, no login, no form.
- 02 Complete and checkBEA reads the receipt, fills every field, splits the tax, converts the currency, and catches duplicates. If something is missing, like the business purpose, it asks the submitter in the same chat.
- 03 ApproveOnly complete, checked claims reach an approver. One tap to approve or reject, in the chat or in the web queue.
- 04 ExportAt month-end, one structured export, formatted for your accounting system (e.g. DATEV, Xero, QuickBooks) or as CSV. Every receipt attached to its booking, with the full audit trail.
Nothing to install, nothing to learn
There is no app to install and no login to remember. Your colleagues photograph the receipt, send it in the chat they already have open, and answer a question if one comes back, like what the client lunch was for.
That is the whole job.
Receipts arrive when they happen instead of in a month-end pile, because filing is lighter than putting it off.
Silence means routine
You stop chasing receipts and correcting fields. Every claim that reaches you is already complete and checked. Routine claims need one tap. Anything worth a closer look carries the reason plainly.
The web view for the whole month
Only the claims that need your judgment. Each with a plain-language note when something is worth reading.
One tap where you already are
A single claim can be approved without opening a browser. Same one-line summary, same reason if flagged, same trail recorded.
Month-end is one export
Closing the month today means a folder of photos, a spreadsheet, and an evening of matching one to the other.
With BEA the month assembles itself as it happens. At close you export once and hand your accountant something finished, formatted for your accounting system (e.g. DATEV, Xero, QuickBooks) or as plain CSV. Every receipt attached to its booking, every action logged with actor and timestamp.
When audit asks about a claim from March, the answer is a scroll, not a reconstruction.
Pay for expenses, not for people
BEA will not be a subscription. At launch you pay only for what you actually process.
No subscription
No monthly commitment. No invoice for a quiet month.
Never per user
A colleague who files three expenses a year will never cost you a seat.
Adding people is free
Put the whole team on it from day one. You pay for processed expenses, nothing else.
Frequently asked questions
BEA is a simple expense reporting and audit layer that sits on top of the accounting you already run. Employees file receipts by sending a photo in a messenger they already use (e.g. WhatsApp, Telegram). BEA reads, categorises, checks, and asks for anything missing.
Only complete, checked claims reach an approver. At month-end, one structured export goes to your accounting system.
No. BEA is not a card program and does not require a new bank account. It works with the cards and bank a company already uses.
If a team wants a card program, that is a different category of tool. BEA is the layer that handles the receipts and the accounting handoff regardless of how spending is paid.
No. BEA is a layer on top of accounting, not a replacement. Your accounting system (e.g. DATEV, Xero, QuickBooks) stays the system of record.
BEA hands it clean, complete, categorised expenses as a structured export with every receipt attached to its booking.
BEA works in the messengers your team already uses (e.g. WhatsApp, Telegram). Employees do not install a new app or create an account.
Additional channels are being added over time.
BEA exports to common accounting systems (e.g. DATEV, Xero, QuickBooks) as a structured file. Plain CSV is available for any other system.
Every receipt stays attached to its booking on export, so nothing is re-linked by hand downstream.
BEA will not be a subscription. Companies pay only for the expenses they actually process, never per user and never per month.
Adding people to the tool is always free.
Every expense checked before it reaches you.
We're onboarding teams in small groups. Sign up and we'll be in touch.