Expenses, done in Telegram.
Your team sends a photo of the receipt. Bea asks for what's missing, the approver taps Approve, and your accountant gets one clean PDF. Nothing to install.
Free during early access · set up the same day
Receipt:
Amount: 38.40 EUR
Vendor: Taxi Schulze
Date: 06.10.2026
Confirm, or send corrections.
18:44Yes
18:44Category: Travel?
18:44Ready to submit:
Vendor: Taxi Schulze
Amount: 38.40 EUR
Net 35.89 + VAT 2.51 (7%; VAT as printed on the receipt)
Date: 06.10.2026
Category: Travel
Paid with: personal
Notes: Client meeting Hamburg
Submit?
18:45Yes
18:45Submitted. Expense NOR-4H7K2M-0118 is now pending approval.
18:45For your team
A photo and a few taps.
Bea reads the receipt, suggests a category and asks only for what's missing. It checks the required fields and your receipt rule before submission.
Typing works too — “25.50 lunch Cafe Roma” — and so do PDF invoices.
For approvers
Approve from the chat.
The claim arrives in Telegram with the receipt one tap away. Approve with one tap, or reject with a short reason.
- Over your approval limit? It goes one step up.
- Away? Your delegate gets it.
- Waiting too long? A daily reminder lists what's overdue.
🔔 Expense NOR-4H7K2M-0121 pending approval
Vendor: Elektro Krause
Amount: 1249.00 EUR
Category: Equipment
Date: 05.10.2026
Submitted by: Jonas Weber
Paid with: personal
Unusually large for Jonas Weber: about 4.6× their usual claim (270.00 EUR).
For finance and your accountant
One clean PDF per claim.
Once accounting emails are enabled, Bea automatically sends each newly approved claim as one PDF with the original receipt inside, including the XML for e‑invoices. Your accountant receives the claim details and receipt together.
Expense claim
Supplier
- Merchant
- Taxi Schulze
Claim
- Expense date
- 06.10.2026
- Business purpose
- Client meeting Hamburg
- Booked to
- Nordwerk GmbH
- Gross amount
- 38.40 EUR
- VAT on receipt 7%
- 2.51 EUR
- Net amount
- 35.89 EUR
- Total
- 38.40 EUR
Booking
- Category
- Travel
Payment
- Paid with
- Personal (to be reimbursed to Jonas Weber)
- Receipt
- Original receipt attached
Approval
- Submitted
- Jonas Weber on 06.10.2026
- Approved
- Anna Becker on 07.10.2026
Generated by Bea on 07.10.2026 09:14 UTC.
The details finance asks about.
- E‑invoices — Bea reads the structured data in XRechnung and ZUGFeRD files. It also accepts receipt photos and PDF invoices.
- Foreign currency — converted at the ECB reference rate.
- Several companies — one account; each claim booked to the right one.
- Rules — approval limits, automatic approval of eligible claims below a limit, receipt required above an amount.
- Exports — CSV for any period.
- Roles — admins, approvers, and a read-only role for auditors.
For companies of 10 to 200 people.
For finance leads whose colleagues submit expenses now and then, and who work with an external accountant.
Free during early access. Later, you'll buy packs of processed claims, with no per-user fee — even for colleagues who submit only twice a year.
Free during early access · set up the same day
Questions
Does my team need to install anything?
No additional app, as long as they use Telegram. Each person signs in once to connect Telegram, then submits and approves claims in the chat.
What if someone doesn't use Telegram?
Today Bea's chat runs in Telegram only. Approvers and admins can also work in Bea's web app.
What does our accountant receive?
Once you enable accounting emails, Bea sends each newly approved claim to the address you choose as one PDF, with the original receipt inside. You can also export a CSV for any period.
Does Bea decide how a claim is taxed?
No. Bea records what the receipt says and who paid. The tax treatment stays with your tax adviser.
Does Bea approve claims on its own?
Bea can automatically approve eligible claims below a limit you set. Other claims need a person's decision.
Is Bea a corporate card or accounting software?
No. Bea works with the cards and the accounting software you already use.
Try it with your own receipts.
Set Bea up for your company the same day.
Free during early access